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Grid plan
Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.
Failure to complete the below in time will result in late fee surcharges for stand orders and may affect your ability to build.
Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.
Failure to complete the below in time will result in late fee surcharges for stand orders and may affect your ability to build.
| 31.07.26 | The Easyfairs web shop for orders is live. Please ensure to place any stand orders for stand fitting, electrics, graphics, AV, furniture or flooring by the 31st July 2026 as orders after this date are subject to a 25% late surcharge and floor coverings may not be accepted. Stand orders early bird deadline 31st July 2026 | *Subject to surcharge and availability past deadline date |
| 31.07.26 | Compulsory *This is to be completed by exhibitors, separate to what your stand builders complete. | |
| 31.07.26 | Compulsory *This is to be completed by exhibitors, separate to what your stand builders complete. | |
| 31.07.26 | Grid Plan (PDF download) Please download and return to das_ops@easyfairs.com If you would like to know how to correctly complete a grid plan. Download our FAQ | Compulsory *For all exhibitors who have placed orders for electrics, spotlights or shell extras |
| 31.07.26 | Space Only Submission Form – Diamond Stands Please note any submission sent after 31st July may not be approved in time and given permission to build Required for form completion – Detailed stand plans including all measurements & dimensions / stand builders public liability insurance / space only build risk assessment / space only build method statement / type of flooring / space only health & safety declaration / construction phase plan | Compulsory *For Space Only exhibitors or contractors building their own stand at the show |
| 25.09.26 | Webshop closes Easyfairs Web Shop closes for stand orders. Any orders past this date will be need to be made onsite, subject to onsite surcharges and may not be possible. | *Subject to surcharge and availability past deadline date |
| ASAP | Site Rules & Emergency Procedures Please ensure all exhibitors and contractors attending site have read these documents prior to arrival. Access will not be permitted unless completed. | Compulsory *For all exhibitors and contractors |